What it means
Candidate role permissions are the access rules that determine who can view, edit, export, approve, comment on, or move candidate records through hiring workflows. Permissions may differ for recruiters, coordinators, hiring managers, interviewers, executives, compliance teams, agency users, and vendors. They should cover both candidate data and workflow actions.
Why buyers should care
Candidate records can contain resumes, contact details, assessment results, interview notes, compensation discussions, background check status, and other sensitive information. Weak permissions can expose data to the wrong users, allow unauthorized workflow changes, or make audits difficult. Buyers should evaluate permissions as a core product capability, not a back-office configuration detail.
Evaluation checks
Review role templates, custom roles, field-level access, stage-based permissions, approval rights, export controls, audit logs, agency access, vendor access, and emergency overrides. Ask whether permissions can be tested before rollout and whether admins can review effective access for a specific user. Strong permissions support collaboration while limiting unnecessary candidate data exposure.
This glossary entry is buyer-oriented guidance, not legal, compliance, or financial advice.