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Payroll

The process of calculating and delivering worker pay while handling deductions, taxes, schedules, and records.

businessPublished 2026/06/08Last verified 2026/06/08

References

  1. IRS Publication 15, Employer's Tax Guide

    Internal Revenue Service

    Official employer tax guide for payroll withholding, deposits, forms, and recordkeeping.

FAQs

Is payroll different from payroll management?
Payroll is the pay process itself; payroll management includes the controls, approvals, records, and connected operations around that process.
What data should payroll software receive from HR systems?
Payroll software usually needs employee identity, job, compensation, tax, benefits, time, leave, banking, and employment-status data from authoritative HR systems.

Related Terms

  • Payroll Management

    The process of calculating pay, deductions, taxes, payments, and payroll records for employees and workers.

  • Payroll Automation

    Automation that supports payroll calculations, reminders, approvals, corrections, and connected pay workflows.

  • HR Compliance

    The controls and processes used to manage HR obligations, records, policies, and risk signals.

Related Items

  • Gusto

    Gusto provides payroll, HR, benefits, time, hiring and onboarding, compliance, and employee management services for small and growing businesses.

  • Rippling

    Rippling is a workforce management platform covering HR, payroll, IT, finance, employee data, onboarding, benefits, time, and device/app administration workflows.

  • ADP Workforce Now

    ADP Workforce Now is part of ADP's payroll and HR product family for payroll, HR, talent, benefits, time, compliance, integrations, and workforce administration.

  • Paylocity

    Paylocity provides HR, payroll, benefits, time, talent, employee experience, analytics, and workforce management products.

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What it means

Payroll is the operating process for calculating wages, taxes, deductions, reimbursements, benefits-related withholdings, and net pay for employees or other worker groups. In HR software, payroll often depends on employee records, compensation data, time and attendance, benefits elections, tax settings, approvals, and bank or payment instructions.

Why buyers should care

Payroll is a high-trust workflow because errors affect employee pay, finance reporting, tax filings, and HR support volume. A payroll product should make calculations, inputs, approvals, corrections, and audit history clear enough for HR, payroll, finance, and compliance stakeholders to review. Speed is useful, but reliability and explainability matter more.

Evaluation checks

Buyers should inspect supported worker types, jurisdictions, tax handling, pay schedules, off-cycle runs, retroactive changes, deductions, garnishments, time data imports, benefits deductions, reporting exports, and integration with HRIS and finance systems. Review how the product handles corrections, approvals, role-based access, audit logs, and payroll preview before funds are released.

This glossary entry is buyer-oriented guidance, not legal, compliance, tax, or financial advice.